Logbook Auditor’s Quick Guide to ELD’s

Auditor's Paperwork

If your current job involves auditing drivers’ log books, your world is about to get rocked.

Most ELD systems have some form of an self-auditing system. Violations will be visible to the driver, the dispatchers and you. In some systems, you can configure reports that flag and detail all HOS violations, as well as things like heavy braking, excessive RPM, speeding, etc.

You won’t have to slough through hundreds of logs, trying to collate weekly cycle totals looking for entry errors, reset compliance, and violations, (all in almost illegible handwriting). The systems we have looked at are all based on exception management – you can choose to only see what you need to see.

Records are all electronic, and are archivable indefinitely. No more filing.

While it’s true that companies will require less auditing staff/services, there are ways to add value to your role:

  • Ensure that you’re involved in the ELD system selection process. The backend system has to be able to meet the needs of your company, as well as regulatory compliance.
  • Build a transition plan to move from paper logs to electronic logs. Make sure that if you have a HOS/DOT inspection, you’ll be able to easily bridge the records compliance standards.
  • Move your audit process up to near-real-time, instead of days after the fact. Create a timely review process with the dispatchers and drivers.
  • If appropriate, use the data to find efficiency and cost-saving measures. One key area to focus on is unused daily driving time. Putting a rig and driver on the road is very expensive, more so if they are underutilized.
  • As you become an expert in the system, look at integrating the data into the payroll system. Most ELD systems have good integration potential. It would be nice to get rid of those timesheets.
  • Ask to be included on updates from the ELD provider. The ELD world will continue to evolve after go-live. Many providers are open to improvement suggestions.

Embracing change can be hard, but not embracing it may prove to be painful.